Creating a memorable corporate awards night for your company

In a corporate setting, awards have exactly the amount of value and prestige that you place on them. A fast-moving, fun, and meaningful awards night can make the experience worthwhile for everyone involved. Having a well-planned event and a clear understanding of its meaning allows you to honor the awardees, without boring the other attendees. How to do an awards show for your company? Lets get into it.

Beginning

At the outset of the awards night, you will want to clearly define the awards, their criteria, and their meaning. A video or speech can accomplish this goal. From there, you move on to handing out the actual awards, with small but relevant speeches for each.

The evening should be stimulating throughout. You can maintain interest by using engaging graphics, music, and lighting. The physical award itself should also be exciting and representative of the company.

Roles

A number of people work together in creating a memorable corporate awards night for your company:

  • Host – Responsible for giving the welcome speech, communicating the meaning of the awards, and giving instructions to award recipients. Should be on or near the stage at all times.
  • Presenters – Announce the awards, injecting relevant information or humor about the awards and keeping the event moving along throughout.
  • “Vanna” – Hands out the physical awards.
  • Ambassador – Stays near the stage to direct award winners to the stage.
  • Photographer – Takes pictures of the event. The photographer should be instructed on the desired positioning and photos to be taken.
  • Receiving line – You may want to have one or more individuals standing on the stage to give congratulatory handshakes. You’ll also want someone nearby to help position awardees for a photograph as they receive their handshake.

Rehearsals

No audience wants to put up with confusion or technical difficulties during an awards show, so it’s important to run through the show at least once the day before the event. This also gives you an opportunity to give key instructors to people like the photographer. This gives you an opportunity to get everyone on the same page, ensure that the setup of the event works well, and run through the event so that it will go smoothly.

Stepping it Up

There are a number of ways you can take creating a memorable corporate awards night for your company to the next level. The exact steps will vary based on what’s appropriate for your particular event. Options include having live entertainment, having prerecorded videos regarding the achievements of an awardee, or inviting an awardee’s family member or spouse as a surprise guest. These things help to ramp up the energy, keep interest high, and make the event more personal and meaningful.

This post was originally published on the One Smooth Stone blog on September 27, 2013. For a complimentary 30-minute consultation on how to build your brand and inspire an audience through events and communications, please contact Brian Duffy by calling 630.427.4235 or by emailing bduffy@onesmoothstone.com

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